Think
about...
- Decide whether you are writing an email or a letter.
- What is your reason for writing (e.g. to complain, to apply for a job?
- Write notes about the key things you want to include and some questions to ask.
Plan
Paragraph 1
|
Explain why you
are writing.
|
Paragraph 2
|
Give more details
about your reason for writing.
|
Paragraph 3
|
Give information
about another aspect of your reason for writing
|
Paragraph 4
|
Give any
additional information (e.g. What you would like to happen, your
availability for an interview).
|
Useful
language
Greetings
|
If
you know their name:
Dear
Mr / Mrs / Miss / Ms (Surname),
Yours
sincerely, (Your full name)
If
you don't know their name:
Dear Sir or Madam
|
Giving a reason
for writing
|
I
am writing to complain about...
I am writing in
response to (your advert)...
|
Giving your
opinion (formal language)
|
Furthermore,...
Moreover,...
In
addition to... (-ing),...
Nevertheless,...
|
Including other
documents
|
Please find...
attached
|
Next steps
|
I would be
grateful if you (could)...
|
Writing
Always
include the recipient's name if you know it.
|
59
Wellington Road
Nottingham
NG27
4PU
Sheila
Matthews
Woodlands
Animal Shelter
40-42
Broadfields Road
Nottingam
NG13 5TG
Dear
Ms Matthews,
I
am writing in
response to the advert for part-time Saturday animal care
assistants which appeared in the Nottinghamshire
Echo on 10th
November. I
would be very
grateful if you would consider
my application and I enclose
my CV.
I
have considerable experience of looking after animals. In
addition to
having two dogs, I have
spent two
summers working on my uncle's farm in Devon. I also did
work experience at a veterinary clinic for a week in April, which
was an invaluable
opportunity to learn more about small animals.
I
believe I have
the right personal qualities for this position. I would describe
myself as hard-working and dependable, and I am passionate about
animals and it would
be highly
satisfying to help injured and abandoned animals. As I want to
study veterinary science at university, I hope to gain
extremely
useful experience at the same time.
I
am available
immediately and would be happy to attend
an interview. I look forward to hearing from you soon.
Yours
sincerely,
Victoria White
|
Make
sure that your ending matches the greeting.
|
|
Use
full forms, not contractions.
|
|
Include
a range of intensifiers.
|
|
Use
formal words and expressions.
|
|
Use
a range of tenses and structures.
|
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